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Assistant Projects Director

Job Description/Posting

 

The Thomas H. Bowlus Fine Arts and Cultural Center (BFACC), a successful, state-of-the-art facility located in Iola, KS is seeking to hire an ASSISTANT PROJECTS DIRECTOR.  Specific responsibilities of the Assistant Projects Director include, but are not limited to:

 

ADMINISTRATIVE:

·       First point of contact to community and event patrons.

·       Administrative Assistant to Executive Director

·       User contracts

Create user contracts and final statement after each event

·       Marketing support (i.e. maintain Bowlus Facebook page, create and oversee printing of event advertising materials)

·       Event Hospitality - coordinate with tour manager as related to technical riders for:

Hotel

Catering

Marketing (show related)

Ticket comps (show related)

Advertising (show and season related)

Preparation of payment

 

BOX OFFICE MANAGEMENT:

·       Oversee all event tickets (printing, organizing, sales and distribution)

·       Collect & maintain sales records (customer & financial), including ticket sales audit for each show

·       Collect & maintain contact information for ticket purchasers

·       Be present at Bowlus Series shows to sell tickets and coordinate will-call

 

BOOKKEEPING/FINANCIAL:

·       Provide business information and statistics for monthly reports

·       QuickBooks financial entries

o   Assign accounts for purchases and expenditures

·       Bank deposits

·       Organize and file all paperwork as related to the job and assigned by Executive Director

 

IDEAL CANDIDATE:  The ideal candidate would demonstrate a proficiency in general office procedures including bookkeeping, customer service, computer proficiency, filing and multi-tasking. Confidence in interacting with and developing effective working relationships with co-workers, volunteers and public is a must. Previous experience in marketing and design of advertising materials would be helpful. Must present a professional and friendly demeanor as the first point of contact with the community and event patrons both over the phone and in person. Able to follow instructions, be self-motivated and enthusiastic about the arts.

REQUIRED QUALIFICATIONS:

·       Previous office-related work experience

·       Proficient in computer technology (i.e. QuickBooks, Microsoft Office)

·       Bookkeeping experience

·       Excellent public relations/customer service skills

·       Competent in communication skills (written and verbal)

·       Ability to work some weekends and evenings during Bowlus events

·       Due to handling of finances, must qualify to be bonded

 

PREFERRED QUALIFICATIONS:

·       Completion of some college-level courses

·       Background in Arts/Music

·       Experience with marketing and design of advertising materials

 

TO APPLY:  Please submit the following to jeff.jordan@bowluscenter.org

·       One-page Cover Letter

·       Resume with detailed description of applicable experience and/or education

 

**NOTE: Prior to hiring, applicant’s information will be verified. Applicant will also undergo a background check and credit check for bonding purposes. By applying you give permission for this to take place.

APPLICATION DEADLINE:   July 27th (Open until filled)

Bowlus Fine Arts and Cultural Center is an Equal Opportunity Employer